Connect Gmail to Trello — No Code Required
Automate the handoff between Gmail and Trello using plain English. Describe what you want to happen and Vendarwon Flow builds and runs the workflow automatically — forever, in real time, without developer help.
Why teams connect Gmail to Trello
Requests, bugs, and action items arrive by Gmail every day, but the actual work gets tracked in Trello. Without automation, someone has to read every email and manually create the corresponding task — a step that's easy to skip after a long day.
New emails, form submissions, and leads automatically create Trello cards with all the details filled in
Cards move to the right list automatically when status changes in your CRM or other tools
Trello card updates trigger Slack messages or emails automatically — no manual status sharing needed
What you can automate between Gmail and Trello
When a new email arrives in Gmail, automatically create a card on a board in Trello — no manual work, no delay
Route specific Gmail emails from key sources and move a card to a list in Trello the moment they arrive
Build a scheduled digest: collect Gmail activity over time and add a comment to a card in Trello on a daily or weekly schedule
When a high-priority email is detected in Gmail, attach data to a card in Trello with all the relevant context included
Filter Gmail emails by keyword, sender, or category — then create a card on a board in Trello only for the ones that matter
Create a two-way feedback loop: every qualifying email in Gmail triggers a record in Trello that your team can track and act on
What you stop doing manually
Gmail is valuable — but without automation, it creates repetitive manual work. Here is what teams eliminate the moment they connect Gmail to Trello:
Copying contact details from lead emails into your CRM by hand, one at a time
Forwarding emails to teammates and writing a summary of what needs to happen next
Checking your inbox and manually deciding which emails need a task, ticket, or follow-up created
How to set it up in 3 steps
Connect Gmail and Trello
Go to the Integrations tab in Vendarwon Flow and authorise both Gmail and Trello. Each takes under 2 minutes — just click Authorise and follow the prompts. No API keys to configure manually, no webhooks to set up.
Describe your automation in plain English
Click New Workflow and type what you want to happen. For example: "When there is a new email received in Gmail, automatically create a card on a board in Trello with all the relevant details included." The AI reads your description and builds the complete workflow — triggers, actions, conditions, and all.
Activate and it runs forever
Review the workflow in the visual editor, adjust any details, then click Activate. From that moment, every qualifying email in Gmail automatically triggers the right action in Trello — no manual steps, no missed triggers, no babysitting required.
Type this to get started
Copy this prompt into the Vendarwon Flow workflow builder. The AI will generate the complete workflow in seconds — you can then refine it in plain English.
Example prompt
“When there is a new email received in Gmail, automatically create a card on a board in Trello with all the relevant details included.”
You can add conditions, extra steps, and filters in plain English after the AI generates the base workflow.
About Gmail and Trello
Gmail
Gmail is the world's most-used email client, trusted by 1.8 billion people and the majority of small businesses for customer communication and lead intake. The problem is that everything that arrives in the inbox stays there — someone has to manually read, copy, and act on it.
Available triggers
- new email received
- email from a specific sender
- email with a keyword in the subject
- email with an attachment
Available actions
- send an email automatically
- reply within an existing thread
- draft an email for your review
- forward an email to another address
Trello
Project Management
Trello is the visual project management tool with over 50 million users who rely on its simple card-based interface. The challenge every Trello team faces: boards fill up only when someone manually creates cards — so work that comes in through email, forms, or other tools often never gets tracked.
Available triggers
- new card created
- card moved to another list
- card due date reached
Available actions
- create a card on a board
- move a card to a list
- add a comment to a card
- attach data to a card
Frequently asked questions
Does Gmail have a native Trello integration?
Gmail and Trello do not have a built-in direct integration that covers most real automation scenarios. Vendarwon Flow acts as the bridge — you describe what you want in plain English and it handles the API connections between both tools securely. No Zapier account, no developer, no webhook configuration needed.
What Gmail events can trigger the automation?
With Vendarwon Flow you can trigger automation from any of these Gmail events: New email received; email from a specific sender; email with a keyword in the subject; email with an attachment. You can also combine triggers — for example, only fire the automation when a email matches a specific keyword or comes from a particular source.
What can the automation do inside Trello?
Once triggered, the workflow can perform any of these actions in Trello: Create a card on a board; move a card to a list; add a comment to a card; attach data to a card. You can chain multiple actions together — for example, create a card on a board and then move a card to a list.
How quickly does the automation run after something happens in Gmail?
In real time — typically within a few seconds of the triggering event. Vendarwon Flow runs continuously in the cloud, so there is no polling delay. The moment a new email meets your conditions in Gmail, the workflow fires and the action in Trello happens instantly, whether it is 2 PM or 2 AM.
Can I filter which Gmail emails trigger the automation?
Yes. You can narrow the trigger to specific senders, subject line keywords, labels, or any combination. For example: "Only trigger when the email is from a domain ending in .com and the subject contains the word invoice." Vendarwon Flow supports natural-language filtering conditions with no code required.
Connect Gmail to Trello in 60 seconds
Free plan includes 100 automations per month. No credit card. No code. Just describe what you want.