Connect Gmail to HubSpot — No Code Required
Automate the handoff between Gmail and HubSpot using plain English. Describe what you want to happen and Vendarwon Flow builds and runs the workflow automatically — forever, in real time, without developer help.
Why teams connect Gmail to HubSpot
Every inquiry that lands in Gmail is a potential customer — but most never make it into HubSpot because entering them requires manual copy-paste. Connecting Gmail to HubSpot with Vendarwon Flow closes that gap instantly: every lead email becomes a CRM contact the moment it arrives, with all the details already filled in.
Form submissions, new orders, and email inquiries instantly create HubSpot contacts with all fields populated
Deal stages update automatically when key emails are received or other tools log relevant activity
New high-value contacts trigger immediate Slack alerts or email notifications to your sales team
What you can automate between Gmail and HubSpot
When a new email arrives in Gmail, automatically create or update a contact in HubSpot — no manual work, no delay
Route specific Gmail emails from key sources and create a deal in HubSpot the moment they arrive
Build a scheduled digest: collect Gmail activity over time and add a note to a contact in HubSpot on a daily or weekly schedule
When a high-priority email is detected in Gmail, update a deal stage in HubSpot with all the relevant context included
Filter Gmail emails by keyword, sender, or category — then create or update a contact in HubSpot only for the ones that matter
Create a two-way feedback loop: every qualifying email in Gmail triggers a record in HubSpot that your team can track and act on
What you stop doing manually
Gmail is valuable — but without automation, it creates repetitive manual work. Here is what teams eliminate the moment they connect Gmail to HubSpot:
Copying contact details from lead emails into your CRM by hand, one at a time
Forwarding emails to teammates and writing a summary of what needs to happen next
Checking your inbox and manually deciding which emails need a task, ticket, or follow-up created
How to set it up in 3 steps
Connect Gmail and HubSpot
Go to the Integrations tab in Vendarwon Flow and authorise both Gmail and HubSpot. Each takes under 2 minutes — just click Authorise and follow the prompts. No API keys to configure manually, no webhooks to set up.
Describe your automation in plain English
Click New Workflow and type what you want to happen. For example: "When there is a new email received in Gmail, automatically create or update a contact in HubSpot with all the relevant details included." The AI reads your description and builds the complete workflow — triggers, actions, conditions, and all.
Activate and it runs forever
Review the workflow in the visual editor, adjust any details, then click Activate. From that moment, every qualifying email in Gmail automatically triggers the right action in HubSpot — no manual steps, no missed triggers, no babysitting required.
Type this to get started
Copy this prompt into the Vendarwon Flow workflow builder. The AI will generate the complete workflow in seconds — you can then refine it in plain English.
Example prompt
“When there is a new email received in Gmail, automatically create or update a contact in HubSpot with all the relevant details included.”
You can add conditions, extra steps, and filters in plain English after the AI generates the base workflow.
About Gmail and HubSpot
Gmail
Gmail is the world's most-used email client, trusted by 1.8 billion people and the majority of small businesses for customer communication and lead intake. The problem is that everything that arrives in the inbox stays there — someone has to manually read, copy, and act on it.
Available triggers
- new email received
- email from a specific sender
- email with a keyword in the subject
- email with an attachment
Available actions
- send an email automatically
- reply within an existing thread
- draft an email for your review
- forward an email to another address
HubSpot
CRM
HubSpot is the leading CRM platform for growing businesses, handling contacts, deals, and marketing all in one place. The recurring problem: data only gets into HubSpot when someone sits down and manually enters it — which means your CRM is always behind.
Available triggers
- new contact created
- deal stage changed
- form submitted
- contact property updated
Available actions
- create or update a contact
- create a deal
- add a note to a contact
- update a deal stage
Frequently asked questions
Does Gmail have a native HubSpot integration?
Gmail and HubSpot do not have a built-in direct integration that covers most real automation scenarios. Vendarwon Flow acts as the bridge — you describe what you want in plain English and it handles the API connections between both tools securely. No Zapier account, no developer, no webhook configuration needed.
What Gmail events can trigger the automation?
With Vendarwon Flow you can trigger automation from any of these Gmail events: New email received; email from a specific sender; email with a keyword in the subject; email with an attachment. You can also combine triggers — for example, only fire the automation when a email matches a specific keyword or comes from a particular source.
What can the automation do inside HubSpot?
Once triggered, the workflow can perform any of these actions in HubSpot: Create or update a contact; create a deal; add a note to a contact; update a deal stage. You can chain multiple actions together — for example, create or update a contact and then create a deal.
How quickly does the automation run after something happens in Gmail?
In real time — typically within a few seconds of the triggering event. Vendarwon Flow runs continuously in the cloud, so there is no polling delay. The moment a new email meets your conditions in Gmail, the workflow fires and the action in HubSpot happens instantly, whether it is 2 PM or 2 AM.
Will the automation create duplicate contacts or records?
No. You can add a condition to your workflow that checks whether a contact or record already exists before creating a new one. Vendarwon Flow supports deduplication logic in plain English — for example: "Only create a contact if the email address does not already exist." The AI handles the conditional check automatically.
Connect Gmail to HubSpot in 60 seconds
Free plan includes 100 automations per month. No credit card. No code. Just describe what you want.