Connect Asana to HubSpot — No Code Required
Automate the handoff between Asana and HubSpot using plain English. Describe what you want to happen and Vendarwon Flow builds and runs the workflow automatically — forever, in real time, without developer help.
Why teams connect Asana to HubSpot
Completed projects and milestones in Asana are signals your CRM should know about. Connecting to HubSpot means task completions can automatically update contact records, log notes, or advance deal stages — keeping your CRM accurate without anyone updating it manually.
Form submissions, new orders, and email inquiries instantly create HubSpot contacts with all fields populated
Deal stages update automatically when key emails are received or other tools log relevant activity
New high-value contacts trigger immediate Slack alerts or email notifications to your sales team
What you can automate between Asana and HubSpot
When a new task arrives in Asana, automatically create or update a contact in HubSpot — no manual work, no delay
Route specific Asana tasks from key sources and create a deal in HubSpot the moment they arrive
Build a scheduled digest: collect Asana activity over time and add a note to a contact in HubSpot on a daily or weekly schedule
When a high-priority task is detected in Asana, update a deal stage in HubSpot with all the relevant context included
Filter Asana tasks by keyword, sender, or category — then create or update a contact in HubSpot only for the ones that matter
Create a two-way feedback loop: every qualifying task in Asana triggers a record in HubSpot that your team can track and act on
What you stop doing manually
Asana is valuable — but without automation, it creates repetitive manual work. Here is what teams eliminate the moment they connect Asana to HubSpot:
Manually creating Asana tasks every time a new request arrives via email, form submission, or Slack message
Updating task status in Asana after getting an update elsewhere, keeping two tools manually in sync
Notifying teammates in Slack or email about Asana completions and due date changes by hand
How to set it up in 3 steps
Connect Asana and HubSpot
Go to the Integrations tab in Vendarwon Flow and authorise both Asana and HubSpot. Each takes under 2 minutes — just click Authorise and follow the prompts. No API keys to configure manually, no webhooks to set up.
Describe your automation in plain English
Click New Workflow and type what you want to happen. For example: "When there is a new task created in Asana, automatically create or update a contact in HubSpot with all the relevant details included." The AI reads your description and builds the complete workflow — triggers, actions, conditions, and all.
Activate and it runs forever
Review the workflow in the visual editor, adjust any details, then click Activate. From that moment, every qualifying task in Asana automatically triggers the right action in HubSpot — no manual steps, no missed triggers, no babysitting required.
Type this to get started
Copy this prompt into the Vendarwon Flow workflow builder. The AI will generate the complete workflow in seconds — you can then refine it in plain English.
Example prompt
“When there is a new task created in Asana, automatically create or update a contact in HubSpot with all the relevant details included.”
You can add conditions, extra steps, and filters in plain English after the AI generates the base workflow.
About Asana and HubSpot
Asana
Project Management
Asana is the project management platform used by 135,000+ paying organisations to track work across teams. The persistent friction: tasks are only created in Asana when someone remembers to create them — which means requests get lost and work falls through the cracks.
Available triggers
- new task created
- task completed
- task assigned to member
Available actions
- create a new task
- mark a task complete
- add a comment to a task
- assign a task to a team member
HubSpot
CRM
HubSpot is the leading CRM platform for growing businesses, handling contacts, deals, and marketing all in one place. The recurring problem: data only gets into HubSpot when someone sits down and manually enters it — which means your CRM is always behind.
Available triggers
- new contact created
- deal stage changed
- form submitted
- contact property updated
Available actions
- create or update a contact
- create a deal
- add a note to a contact
- update a deal stage
Frequently asked questions
Does Asana have a native HubSpot integration?
Asana and HubSpot do not have a built-in direct integration that covers most real automation scenarios. Vendarwon Flow acts as the bridge — you describe what you want in plain English and it handles the API connections between both tools securely. No Zapier account, no developer, no webhook configuration needed.
What Asana events can trigger the automation?
With Vendarwon Flow you can trigger automation from any of these Asana events: New task created; task completed; task assigned to member. You can also combine triggers — for example, only fire the automation when a task matches a specific keyword or comes from a particular source.
What can the automation do inside HubSpot?
Once triggered, the workflow can perform any of these actions in HubSpot: Create or update a contact; create a deal; add a note to a contact; update a deal stage. You can chain multiple actions together — for example, create or update a contact and then create a deal.
How quickly does the automation run after something happens in Asana?
In real time — typically within a few seconds of the triggering event. Vendarwon Flow runs continuously in the cloud, so there is no polling delay. The moment a new task meets your conditions in Asana, the workflow fires and the action in HubSpot happens instantly, whether it is 2 PM or 2 AM.
Will the automation create duplicate contacts or records?
No. You can add a condition to your workflow that checks whether a contact or record already exists before creating a new one. Vendarwon Flow supports deduplication logic in plain English — for example: "Only create a contact if the email address does not already exist." The AI handles the conditional check automatically.
Connect Asana to HubSpot in 60 seconds
Free plan includes 100 automations per month. No credit card. No code. Just describe what you want.